If you're sending a document for print, it's a good idea to check with your vendor before compressing and using the settings they recommend. However, finding the best balance between file size and file integrity is based on your judgment, which may vary often. It allows you to perform text recognition while reducing the overall file size of the document.Ĭompressing PDF documents reduces file size while maintaining readability. Optimize Scanned Pages is used only when you're working with a scanned document. Keep the same filename to overwrite the current file, or use a new name for the file with the smaller PDF size. Select a location to save your file and select Save.Click Advanced Optimization in the toolbar at the top and specify your compression needs, then click OK.Open the Optimize PDF tool from the pane on the right.There are several extended options for images, fonts, transparency, and what items are discarded. Keep the same file name to overwrite the current file, or use a new name for the file with the smaller PDF size.Īdvanced Optimization gives you the flexibility to be selective about what types of content you want to optimize and by how much. Choose a location to save your file and click Save.On a Mac, the default will refer to the existing version. On a personal computer, set the version compatibility and select OK.You can also add this option from the Tools menu at the top of the window. If you don’t see this option in the menu, scroll down, and select More Tools to add the Optimize PDF option to the list of your tool choices. Click the Optimize PDF icon from the menu on the right.Use the option unless you have an advanced understanding of the elements in your document. Reduce File Size is a common choice for basic optimization. There are three ways to compress the file size of your PDF, but which option should you choose? Whether the PDF is saved to the Document Cloud or you're planning to email it, smaller file sizes mean faster loading for your viewers across different device types. Compressing your PDF without losing quality is important. Choose which type of content you want to encrypt and select OK.Īs the name implies, a Portable Document Format, or PDF, is meant to be portable.Choose your software Compatibility level.The latter includes options to restrict the copying of text and images or deny screen reader devices access to the text. If you select the advanced encryption options, you must choose the level of protection you desire by checking one, or both of the following boxes: Require a password to open the document or Restrict editing and printing of the document.
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